Tasks

Accounting

• Trial balance, closing of accounting period (monthly), which is executed in close cooperation with the Finance & Control department at HQ:
  • Reconcile ledger accounts with sub-ledger administrations, i.e. verify that the balances on specific ledger accounts match the totals of their respective sub-ledger administrations in the ERP and in MS Excel (e.g. that the ledger balance of receivables matches the total on the aged receivables list, and that the ledger balance of ‘bank’ matches the balance in the cash-book and also the balances according to the online banking environment, etc);
  • Monitor and maintain the sub-ledger administrations in the ERP and the ones provided in MS Excel (e.g. verify that all invoices are properly registered on the aged receivables and aged payables lists, verify that new investments are added to the investments administration file, that new employees are added with to the salary administration file, etc.);
  • Report monthly closure progress to Finance & Control department at HQ;
  • Updating and maintaining records of expenditures;
• Execute and report physical inventory counting (quarterly);
• Prepare periodical budget reports (e.g. accumulate balances on specific accounts and present these next to provided purchase budgets, in a report provided).
• Insurance administration
• Compliance: requests from authorities (e.g. VAT applications, CBS, SPED, subsidies)

Administration

• Debtor administration
  • Preparing, recording, mailing and monitoring receivable invoices;
  • Maintaining primary customer records in the ERP database;
  • Preparing customer statements periodically to customers
  • Communicating with customers regarding receivable invoices & collections;
  • Preparing reports on delinquent accounts and customer payment profiles;
• Creditor administration
  • Recording, filing and monitoring payable invoices;
  • Maintaining primary vendor records in the ERP database;;
  • Preparing vendor statements;
  • Communicating with vendors regarding payable invoices & payments;
  • Scheduling payments in accordance with company policy;
• Commissions administration
  • Calculating, verifying, recording, monitoring, payment and reporting of commissions;
• Expense administration
  • Manage debit and credit card administration;
• Bank administration
  • Organizing and filing deposit receipts as invoices are paid;
  • Posting payments to customer accounts;
  • Reconciling cash receipts and deposits.
  • Manage bank accounts and make payments to creditors, payroll and authorities;
  • Cash flow administration (monitor by periodically accumulating the bank account balances and projected receivable and payable collections from debtor and creditor administration).